Privacy Policy

Introduction

At Jawabu Best Limited, we are committed to protecting the privacy of employees and users of our Employee Management System ("System"). This Privacy Policy outlines how we collect, use, and protect personal data in compliance with applicable data protection laws.

Information We Collect

• Employee Information: Name, contact details, job title, employee ID, and other relevant employment details.
• Login and Usage Data: IP address, login history, and activity logs for security purposes.
• Document Submissions: Uploaded files such as contracts, performance reviews, and other HR-related documents.
• Attendance Records: Clock-in/clock-out data, location data (including Precise Location Data), IMEI data, and leave records.

How We Use Your Information

• To track attendance and performance.
• To ensure system security and comply with legal obligations.
• To improve user experience and enhance system functionality.
• To verify location for clock-in and attendance purposes using Precise Location Data.
• To prevent unauthorized clock-ins using device IMEI verification.

Precise Location Data & IMEI Verification

Jawabu Best Limited collects Precise Location Data and device IMEI as part of the clock-in functionality. This data is used solely to verify the employee's physical location and device identity at the time of clocking in and is not shared with third parties.

The collection of this data is necessary to ensure the accuracy and integrity of attendance records. Employees are notified when their location data is being collected and can adjust permissions in their device settings.

How We Protect Your Information

We implement industry-standard security measures, including:

• Data encryption during transmission and at rest.
• Regular security audits and access control policies.
• Strict authentication protocols for access to sensitive data.

Data Sharing

We do not sell or rent your personal data. Data may be shared with third-party service providers only for:

• Payroll processing.
• Legal and regulatory compliance.
• System maintenance and support.

All third parties are contractually obligated to safeguard your data.

Your Rights

You have the following rights:

• Access and Correction: You can request access to or correction of your personal data.
• Data Deletion: You can request the deletion of data, subject to legal and contractual obligations.
• Withdrawal of Consent: You can withdraw consent for data processing where applicable.

For any requests, contact our Data Protection Officer at bollo.j@jawabubest.co.ke.

Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be communicated through the System or via email.

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